Legal and Privacy Info

Last updated: September 2026 The Union Mondiale de Billard (UMB) is committed to protecting the privacy and personal data of visitors to its official website (www.umb-carom.org). This Privacy Policy explains what information is collected, how it is handled, and your rights in accordance with the Swiss Federal Act on Data Protection (nFADP) and the General Data Protection Regulation (GDPR) of the European Union. 1. Data Controller The entity responsible for the processing of personal data on this website is: Organization: Union Mondiale de Billard (UMB) Legal form: Non-profit sports association under Swiss law (Art. 60 et seq. Swiss Civil Code) Registered office: Avenue de Rhodanie 54, 1007 Lausanne, Switzerland Contact email: support@umb-carom.org 2. Hosting Infrastructure This website is hosted on servers located within the European Union by: Hosting Provider: OVH SAS Registered office: 2 rue Kellermann, 59100 Roubaix, France RCS Lille Metropole: 424 761 419 00045 Website: www.ovhcloud.com Hosting data within the EU ensures compliance with European data security standards. Switzerland is recognized by the European Commission as providing an adequate level of data protection. 3. Data Processing Activities A. Server Log Files When you access this website, the hosting infrastructure automatically records technical connection data in server access logs. This includes: IP address of the requesting device Date, time, and timezone of the access Requested resource / URL HTTP status code and volume of data transferred Browser type, version, and operating system Purpose & Legal Basis: This data is processed strictly to ensure network stability, system security, and abuse prevention (Art. 6(1)(f) GDPR / Art. 31(1) nFADP - legitimate interest). Retention: Server logs are maintained exclusively for technical diagnostics and security monitoring, and are kept only for as long as necessary for those purposes. B. Contact Form Submissions When you submit a query via our contact form, you provide your name, email address, subject, and message. Processing Flow: The web application transmits your message directly as an email to our administrative inbox. No personal information from the contact form is stored in a website database. Purpose & Legal Basis: Processing is conducted solely to address and respond to your specific inquiry, on the basis of your consent given when you submit the form (Art. 6(1)(a) GDPR / Art. 31(1) nFADP). The consent is limited to the purpose of handling your inquiry and is not used for any other purpose. Retention: Inbound emails are retained only as long as necessary to resolve your request or to comply with ordinary administrative correspondence requirements. C. Internal Audience Statistics This website operates its own first-party audience measurement system. No third-party analytics services (such as Google Analytics) are used, and the resulting statistics remain on our servers. For each page view, the following technical data may be recorded: Requested page URL and page title Date and time of the visit Browser, operating system, and device category (derived from the User-Agent header) Referring page (referrer), cleaned of tracking parameters An approximate country of origin, determined from the IP address (via the hosting network or an IP geolocation lookup) A session identifier that does not persist across visits The IP address itself is anonymized before storage (the last octet is removed) Purpose & Legal Basis: These statistics are processed in our legitimate interest to understand aggregated audience and improve the website (Art. 6(1)(f) GDPR / Art. 31(1) nFADP). Bots and crawlers are excluded. No cross-site tracking or profiling is performed. Retention: Statistical data is retained only for as long as necessary to produce these audience statistics. D. Security Audit Logs Administrative actions within this website are logged for security purposes (who modified which data and when). These audit logs are retained for a maximum of 90 days and are accessible only to authorized administrators. 4. Cookies and Tracking Technologies This website operates with a privacy-by-design approach: No tracking or profiling cookies: We do not use Google Analytics cookies, tracking pixels, advertising cookies, or third-party behavioral profiling tools. No marketing cookies: We do not serve advertising cookies or user profiling trackers. Strictly necessary technical cookies and local storage: The site only utilizes essential technical session identifiers required for navigation stability and security, including a rotating session identifier used for the internal audience statistics described in section 3.C. This identifier does not persist across visits and is not used for tracking or profiling. Because no tracking or non-essential cookies are deployed, prior consent via a cookie banner is not required under EU Directive 2002/58/EC (ePrivacy) or CNIL guidelines. 5. Third-Party Media & Embedded Content External video streams and sponsor assets displayed on the site direct users to external platforms (such as YouTube, Facebook, or Soop) when clicked. When leaving our website, the privacy policies and data practices of those third-party providers apply to you. 6. Your Rights Under applicable data protection laws (GDPR and Swiss nFADP), you have the following rights regarding any personal data we process: Access: The right to obtain confirmation as to whether your personal data is processed and to request a copy. Rectification: The right to request the correction of inaccurate or incomplete data. Erasure: The right to request the deletion of your data, subject to legal retention obligations. Restriction & Objection: The right to restrict the processing of your data, and to object to processing based on legitimate interests, including the internal audience statistics described in section 3.C. Right to Lodge a Complaint: You have the right to lodge a complaint with a supervisory authority - such as the Swiss Federal Data Protection and Information Commissioner (FDPIC / PFPDT) or the competent data protection authority within your EU Member State (e.g., CNIL in France). To exercise any of these rights, contact: support@umb-carom.org